April 15, 2008

Davis Community Network (DCN)
DRAFT UNTIL APPROVED

A duly called regular meeting of the Board of the Davis Community Network was held Tuesday, April 15, 2008 at the City of Davis Training Room, 600 A Street.
8 Members Present: Tsui Chang, Anne Hance, Russ Hobby, Steve McMahon, Jan Meizel, Kimball Sargeant, Vicki Suter, Bev Sykes
6 Members absent: Jim Frame, Brian Gegan, Rick Guidara, Robert Nickerson, Tom Stanionis, Richard Yamagata
Others present: Sheila Evans. Rian Graves,
1.  Called to order at 5:22:00 pm by President Kimball Sargeant
2.  Agenda approved as distributed
3.  Minutes of March 18, 2008 Board Meeting approved by consensus
4.  No public comment
5.  Telecommunications Commission report (Steve)
    The Commission has recommended that DCN should get $10,000 in 2008-2009 from the Franchise Fees. This is in recognition of the many and significant way in which DCN provides essential services for the PEG partners as well as services to the community in general.  The recommendation awaits City Council approval.
6.  VISTA extension (Kimball)
    Rian has extended her CTC Vista services through July 2008. This will be a great help in the continuing work on the special DCN projects that she is working on: Internet Tools for nonprofits, and the Volunteer Management Program.
7.  GSM Project: fund-development initial report (Kimball)
    DCN has a team of three students from the UCD Graduate School of Management working with us on the development of a Fund Development Plan.  Anne noted that terminology used in their one-page summary of planned work (DCN 4.14.08 Feedback.docx) is not quite consistent with terminology that DCN has been using. She recommended that the terminology should be consistent. For example DCN says 'MOUs', the team says 'Contracts'.
8.  Celebrate Davis! planning (May 15 starting at 4:30 pm.)
    A sign-up sheet - for 2-hr stints of duty at the DCN booth was passed around.  Sheila took it at the end of the meeting. It had, on the reverse side, a list of possible questions for a Trivia Quiz designed to bring people to the DCN booth as well as to acquaint them with Davis on the web.
    Rian's report on the 2007 event will be a useful guide. Pens as handouts were not favored this year but Tsui will look into 'screen wipes.'  On a motion by Anne, seconded by Jan, a  $250 limit is authorized for obtaining such handouts and the Exe. Comm. can increase this if necessary.
    It is anticipated that the brochure will be ready for use at this event.  Responding to a request for DCN photos for the brochure, Jan offered to take some at Bev's Blogging Class on the 17th - and to obtain release signatures from those people photographed.   
9.  DJUSD Report (Steve)
    Steve and Tsui are working with DJUSD administrators to identify ways that DCN can provide needed services that are currently not being satisfactorily provided by other means.  So far there are 2 Plone sites being developed and Steve is setting up the SYMPA lists service for their use. Sympa is open source mailing list software. It is customizable and easy to use and administer. Steve's comment was that the user interfaces are great; the innards are funky!
    The question of DCN's storage capacity arose and Jan recommended that serious attention should be given to this now.
10. Draft non-profit survey (Vicki)
    Vicky passed out copies of the survey that will go onto Survey Monkey and we reviewed it question by question.
    Vicki stresses that it will be very important (critical) that all board members be subscribed to Open Plans to do the survey. She will email instructions to everyone.
11. Project plan template (Vicki & Rian) was not addressed.
12. Committee reports
    RAC: Anne quizzed the board about several aspects of RAC project applications.
    Web Team: Steve commented on the classes noting that several organizations are sending their replacement volunteers for training.
13. Announcements - none
14.  Meeting adjourned at 7:45 p.m.
NEXT BOARD MEETING: May 20, 2008
Submitted by Anne Hance, Secretary