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Using a private folder in your SimpleSite for efficient record keeping and housekeeping

With a sample template that you can copy and paste into your own SimpleSite.

Create a PRIVATE folder in your SimpleSite where information useful for subsequent volunteers/staff can be handed over efficiently. The folder may include the following arranged on one webpage or organized in sub-folders. Do not include highly confidential info such as passwords though.

 

 

Sample Template

(You may copy and paste into your own website.)

GENERAL INFORMATION:

 Keep this record for the information of future volunteers/staff. Save in a private state for internal communications only. 
  • For the password(s), contact the group leader              add name and email address            
  • Online help for DCN's Nonprofit Internet Toolkit (SimpleSites, Email List Management, Web Calendars, etc.) are available at DCN's Help Center at http://www2.dcn.org/dcn/help. DCN also schedules training classes periodically. Sign up for DCN News for updates.
  • For technical assistance from DCN, the quickest way is to use the online Help Center. If you can't find the answer there, contact DCN Web Team at msmosaic@dcn.org.
  • To apply for more DCN resources, go to http://www2.dcn.org/dcn/about/committees/rac/apply_html
  • Update this record as new volunteer/staff joins.
 

APPROVED DCN RESOURCES AS OF             date               

  • Our DCN liaison

    Name and email address of the person who applied for DCN resources:                                              

  • DCN's SimpleSite

    Public URL:                                              
    To edit, go to:                                                  
    user id:                                                  
    Name and email address of our current website manager:                                               

  • DCN's Mailman listserve (1) - for general public

    To administer, go to:                                                 
    Name and email address of our current list administrator:                                               

  • DCN's Mailman listserve (2) - for board members

    To administer, go to:                                                
    Name and email address of our current list administrator:                                               

  • DCN web calendar 

    Calendar's public URL:                                                
    To edit or add/remove events, go to:                                                
    user name:                                                
    Name and email address of our current calendar manager:                                                
    Note: Events on SimpleSites are managed via our DCN web calendar (contact msmosaic@dcn.org for questions). In addition to being associated with our own website, one can flag selected events for real time display and editing in the Davis Community Calendar (by checking the box next to "Show on community calendar") and an aggregated calendar if we participate in one (e.g. Davis Multi-school Calendar, Davis School Music and Arts Calendar).

    OTHER TOOLS AND PERTINENT INFO:

    [Add here as appropriate.]
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