[Dhsbb-jazz] San Diego Trip Information

[JazzyHorns at aol.com]

Hopefully you have all seen this blue trip letter that your student brought  
home on Tuesday.  Just in case you didn't - there are some important dates  
coming up in January, so take note:
 
 
 
 
DHS  BANDS
2009 SAN  DIEGO SPRING TOUR  
Fri.  May 15 – Tues. May 19 

Dear Band Parents:                                                            
                                Nov. 17, 2008 
The San Diego Trip committee is  already hard at work putting together a 
wonderful trip for the band students.  All students are encouraged to participate 
in this educational and memorable  music experience.  The group will  travel 
by bus with parent chaperones and will stay at the Embassy Suites Hotel  in La  
Jolla.  The students will have various  performance, competition and master 
class opportunities during the trip.  We will also visit local sites such as  
Sea World, the USS Midway, and one or more universities during our tour.  
Depending on final costs we may be able  to visit the San Diego Zoo or other 
attractions as well during our stay.  The trip will include all breakfasts and  some 
dinners.  Additional spending  money for meals and personal purchases will be 
necessary.  The students will have some free time on  their own, but 
chaperones are always available, and strategically “stationed”  during free time 
periods to offer “non-invasive” supervision at all times.    Study times at the 
hotel are  available each evening for any student wishing to study.   
All STAR and AP testing will be completed  before the trip.  Currently we are 
 planning to leave after school on Fri. May 15th which is the last day  of AP 
tests.  Depending on band  students scheduled for afternoon tests that day, 
we may decide to leave just  after lunch if no students will be impacted by the 
testing schedule.    The following is a preliminary  overview of the planned 
venues/activities.  Please note that all venues and activities are still being 
finalized and  this itinerary is subject to change many times before the 
trip!   
Preliminary Sample  Itinerary 
Fri. May 15                                Depart DHS immediately after 
school  
Stop for dinner along the way 
Arrive by midnight in La Jolla 
Sat. May 16                              Full breakfast provided at hotel 
Music in the Parks Festival, Sea World 
Dinner at Sea World 
Supervised hotel free time, study and swim 
Sun. May 17                              Full breakfast provided at hotel  
Morning activity and/or performance 
1 p.m. concert on the USS  Midway* 
Tour Midway 
Dinner and evening activity  
Supervised hotel free time, study and/or swim 
Mon. May 18                             Full breakfast provided at hotel  
Activity or performance 
Leave for master’s clinics at University of San  Diego*
Tour Music Department and Campus 
Farewell Pizza Dinner and  Party 
Supervised hotel free time, study and swim 
Tues May 19                             Full breakfast provided at hotel  
Early departure for home 
Possible tour and lunch at major university en  route 
Return to DHS by 8 or 9 p.m.  
* Performance Venues have not yet  been finalized. 
Trip Cost   
The final costs of the trip will be  determined over the next few months as 
venues and activities are firmed up.  Travel costs have risen dramatically  
recently, but we will do everything we can to keep the costs as reasonable as  
possible.  The total cost for the  trip will likely be between $475 and $550 per 
student.    Payments will be made in 3  installments, starting in mid 
January.   Every student who wishes to attend  this trip will be able to.  Financial 
assistance is available but you must contact Mr. Lange  directly, well in 
advance.  Band  Boosters has allocated funds for student assistance, and all 
requests will be  strictly confidential, between Mr. Lange and the family only.  
Please discuss your situation with Mr.  Lange before the first payment in 
January, so that Band Boosters can  appropriately budget all costs into our trip 
planning.   
Fundraising  Opportunities 
Students have already begun adding  to their individual band accounts from 
the fall fundraisers – car washes,  Natsoulas Festival raffle, and Entertainment 
Book sales.  Upcoming fundraising opportunities  include the holiday Rent a 
Band ensembles, Play-a-thon in January and Coconut  Grove in February.  Your 
student can  significantly “buy down” the cost of their trip by participating 
in these  fundraisers.   
Payment  Schedule: 
Jan 16:  $250 trip deposit due.   This deposit is non-refundable,  since we 
will be using the funds collected in January to pay the bill for the  hotel 
immediately.  We realize that finances are difficult for many families  
especially just after the holidays, but we need our final count for hotel  rooms by 
February 1st, so you must sign up and send a deposit to secure a spot  for your 
child. 
March 6:  2nd payment due -  $150. 
April date TBD:  Final payment will be calculated individually for  each 
student.  It will depend on the  final trip cost, less any money the student has 
earned in their individual band  account.  If your student has earned  more 
than is required for the final payment, then you will be notified and  reimbursed 
for any previous overpayments.   
Please look for an official sign up  form and payment coupon which will be 
distributed just after winter break in  January.   
We sincerely hope that all band  students will sign up for the Spring Tour.  
There is nothing that helps to unify a group like touring and sharing  music 
together.  If you have any  questions regarding the trip please feel free to 
contact me or Mr. Lange for  clarification.   
Katie Horn  
Trip  Coordinator 
758-2528 
jazzyhorns at aol.com 



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