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January 20, 2009

DCN Board Minutes January 2009

Davis Community Network (DCN)
APPROVED:  Feb 17, 2009

A duly called regular meeting of the
Board of the Davis Community Network was held
Tuesday, JANUARY 20, 2009
at 1818 5th Street, Davis [City Corporate Yard]

Members present (10): Jim Frame, Brian Gegan, Rick Guidara, Anne Hance, Russ Hobby, Jan Meizel, Steve McMahon, Kimball Sargeant, Vicki Suter, Richard Yamagata (14 active members; quorum = 8)

Members absent: Tsui Chang, Robert Nickerson, Tom Stanionis, Bev Sykes

1.  Called to order at 5:17:00 pm by President Kimball Sargeant
2.  Agenda approved as distributed with addition of item 5a
3.  No public comment
4.  Minutes of December 16, 2008 Board Meeting approved by consensus

5a.  Approval of the DCN System Administrator Contract
        On a motion by Anne Hance, seconded by Jim Fame, the board unanimously approved the DCN System Administrator contact circulated by email to the Board by Jim Frame on December 16, 2008

5.  Report of officer nominating committee, election to one-year terms:
    Jim Frame presented the following slate of officers and moved for the approval of the slate:
        President Kimball Sargeant
        Vice President Steve McMahon
        Secretary Anne Hance
        Treasurer Jim Frame
     The motion was seconded by Jan Meizel passed unanimously on a voice vote.

6.  Report of DCN Board member nominating committee, election to two-year terms:
    Brian Gegan presented the following slate of those DCN Board members who have agreed to serve for another two-year term:
        Tsui Chang,
        Jim Frame
        Anne Hance
        Steve McMahon
        Kimball Sargeant
        Richard Yamagata
     The motion was seconded by Jan Meizel and passed unanimously.

      Brian introduced a discussion of new board member recruitment and asked if the board agreed to continuing the work of the nominating committee with the goal of having two new contributing board members join the board in the next six months.  The board agreed. Several names were suggested and the nominating committee will discuss those and others especially in light of DCN's current and future general and strategic needs
7.  Strategic discussion re updating DCN Workplan, particularly as it relates to New Board member recruitment  (Brian, Vicki, Kimball)
    This agenda item merged somewhat with item 6.  Vicki presented a diagrammatic handout, based on DCN's approved plans, activities and tasks, grouping these into three "clouds" representing DCN's current or needed Resources, Activities, and External Communications.
    Kimball said that DCN should work over the next few weeks to start setting priorities. The Executive Committee will address this and that perhaps there should be a board strategic planning session such as we have had very successfully in the past.
    Jan Meizel volunteered to be involved with writing material for an updated brochure and/or cooperating with Kimball on a series of Davis Enterprise news articles. Several other parts of Vicki's diagram have people already involved. The notion of involvement in a new project concerning community-wide wireless spearheaded by UCD arose from a comment by Russ Hobby and needs further examination. Russ will follow the development of this on UCD's part and share information with DCN as appropriate.

8.  I-Net Evaluation and Report - update (Vicki)
    Vicki asked for some clarification of the format of the draft plan plan for assessing potential use of the Davis I-Net that DCN is to present to City staff and the Telecomm Commission in early February. She already has most of the draft in draft form.

9.  TeleComm Comm'n - Report and discussion (Steve, Jim and Rick)
    Steve reported that he had a recent meeting with Andrea Jones, DMA's Board Chair, and Autumn Labbe Renault, DMA's executive director.
    He reminded the Board that, as an institutional partner on the City of Davis Telecommunications Commission, DCN must present the commission with a proposed budget for its work in this arena. This will be discussed at the next Executive Committee meeting.

10.  R. Lowenberg - donation  
Kimball reported that a donation of $100 was recently received from our ex-executive director Richard Lowenberg. The board expressed its appreciation and Kimball will write to Richard thanking him for the generous and very helpful gift.

11.  Committee reports  
     RAC: Jan reported that the RAC met with Carol Rose and her husband yesterday to discuss a request from the Sacramento Area Tennis Association and that a Simple Site was approved for the group's use. Also at that meeting the Fly Fishers of Davis were given the OK for another Mailman List.
    Web Team: Steve reported meeting with the Davis Bike Club, which will use a full Plone site and is very eager to get started. Anne commented that the Plone site being set up by Explorit is progressing slowly but well.

12.  Announcements none
13.  Meeting adjourned at 6:43 p.m.

NEXT BOARD MEETING:  February 17, 2009

Submitted by Anne Hance, Secretary

Anne Hance

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