Minutes for October 12, 2012
Minutes of the DCN Board of Directors
DCN Board of Directors Meeting Minutes, October 16, 2012
DJUSD East Conference Room
Minutes recorded by Jim Frame
Members present: Bill Buchanan, Sheila Evans, Jim Frame, Teri Greenfield, Anne Hance, Jan Meizel, Rob Nickerson.
Members absent: Tsui Chang, Russ Hobby, Steve McMahon, Richard Yamagata.
1. The meeting was called to order at 5:16.
2. The agenda approved by consensus.
3. No public comment was presented.
4. The minutes of the September 24 meeting were approved by consensus.
5. 5th Street office lease. There are still details yet to be worked out concerning DCN's future office plans. Sheila will continue to gather information about the current arrangement from the property manager. The most recent lease document that has surfaced is dated 1999, so the assumption is that DCN is on a month-to-month basis for Suites H and I.
Rob hopes to vacate the Suite F Omsoft office by January 1. The shared equipment in the server room (Suite H) will have to remain for a year or so in order to arrange an orderly transition to a new space.
The ExCom will continue to monitor the situation and plan accordingly.
The Suite J designation appears to be limited to PG&E billing and not to space rental. Rob will let the ExCom know when he is ready for assistance in determining which physical spaces are connected to the Suite J meter. This will be accomplished by flipping the Suite J breaker to "off" and seeing what goes dark. Rob will first ensure that backup power for critical equipment is available in case some of it is powered through the Suite J meter.
6. Fall classes. Teri stated that DCN needs to work on publicity for the spring classes, and that fall class attendance drops markedly when the change to standard time puts the class start after dark. She noted that the October 11 class was canceled due to lack of interest likely caused by overlap with other popular events. The fall classes are coming to a close, with possibly one more workshop on DCN tools. Teri will confer with Steve about this.
7. Retreat notes. Teri sent transcribed notes from the strategic planning retreat to board members for review and comment. The goal is to have an accurate archive of the event discussions for future reference.
8. Board recruitment. Teri will coordinate with Russ Hobby to determine the status of recruitment efforts.
9. Committee reports. Jan reported that the last RAC meeting was sparsely attended. The committee approved 3 applications, and letter of approval have been sent. Jan noted that she has been using her personal email account to communicate with applicants, and that this may be resulting in an increase in spam. Jan will coordinate with Rob to set up a new RAC chair account for the purpose.
10. The meeting was adjourned at 5:54.
